Privacy policy
KLS Finance Collective is committed to protecting your personal data and respecting your privacy.
This policy explains how we collect, use and protect your personal information in accordance with UK GDPR and the Data Protection Act 2018.
WHO WE ARE
KLS Finance Collective provides accountancy, tax and financial advisory services to individuals and businesses across the UK.
We act as a data controller for the purposes of your personal data.
WHat information we collect
We may collect and process the following data:
- Name and contact details
- Business information
- Financial information (including income, tax and accounting records)
- Identification documents (for AML compliance)
- Communication records (emails, calls)
how we use your information
We use your information to:
- Provide accountancy and advisory services
- Communicate with you
- Comply with legal and regulatory obligations
- Verify your identity (AML checks)
- Manage our business operations
legal basis for processing
We process your data under the following legal bases:
- Performance of a contract
- Legal obligation (e.g. HMRC, AML regulations)
- Legitimate interests
- Consent (where applicable)
ANTI-MONEY LAUNDERING (aml)
As a regulated firm, we are required to carry out identity checks and retain certain records to comply with UK anti-money laundering regulations.
data sharing
We may share your data with:
- HMRC
- Software providers (e.g. accounting platforms)
- Professional advisers
- Regulatory bodies (e.g. ICAEW)
- Third-party service providers where necessary
We ensure appropriate safeguards are in place.
data retention
We retain client records for at least 7 years in line with financial regulatory and legal requirements.
data security
We take appropriate technical and organisational measures to protect your data, including secure systems and restricted access.
Use of Cloud Accounting Software and Third-Party Providers
In order to provide our services efficiently, we use trusted third-party software providers, including cloud-based accounting platforms such as Xero and similar systems.
These providers may process and store your personal and financial data on our behalf.
How your data is used by these providers
Your data may be processed for the purposes of:
- Maintaining accounting records
- Preparing financial reports
- Submitting tax information where applicable
- Providing secure access to your financial data
Data storage and security
These providers operate secure systems designed to protect your data. Data may be stored on servers located within the UK or internationally, depending on the provider.
Where data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
Data sharing
We only share the information necessary for the provision of services and ensure that all third-party providers are subject to appropriate confidentiality and data protection obligations.
Your responsibility
Where you are provided with access to software platforms, you are responsible for maintaining the confidentiality of your login details and ensuring secure use of the system.
your rights
You have the right to:
- Access your data
- Request correction
- Request deletion (where applicable)
- Object to processing
- Lodge a complaint with the ICO
Effective date: 26/03/2026
Business name: KLS Finance Collective
Contact email: kayley@klsfinancecollective.co.uk